How To Write Email To Supervisor To Submit A Document

Even if you have a stellar resume and a killer cover letter, your application could withal get lost in the pile if you don't follow sure necessary steps when yous mitt in your application. If yous're submitting it via electronic mail, you want to make sure that information technology:

Leaves a good first impression on the hiring manager
Follows the right format
Contains the necessary attachments

Here's how to email a resume and amend your chances of landing a job:

one. Follow instructions advisedly

To avert actualization disorganized and leaving the hiring manager with a negative showtime impression of you lot, it'southward of import that yous check the task description for application submission instructions.

Depending on the employer, they might prefer PDF over DOCX, have specific file naming conventions, or enquire that you provide supplementary documentation in improver to your resume and cover alphabetic character.

Some employers have very strict requirements and won't consider applications that aren't put together accordingly.

2. Address the hiring director by name

Addressing the hiring managing director past name proves that y'all took the initiative to research the company. Still, avert breezy greetings like "Hullo Bill" or "Hey Mrs. Lopez" that make you seem unprofessional, specially if you've never met the hiring managing director.

Begin with a standard greeting, like "Beloved Mr. Chen." If you don't know their name and you lot're unable to find it on LinkedIn or the company website, get with one of these options:

Love Sir/Madam
Dearest Hiring Manager
Dear Human Resources Director

Addressing your e-mail to the department you want to piece of work in is also acceptable.

three. Make your bailiwick line articulate and professional

The subject line of your email should exist brief and to the point. At that place are three elements to a professional electronic mail subject line:

Your name
Target task title
The term "job application"

Here'south an example of a expert subject line for emailing a resume:

This example makes information technology immediately clear to anyone reading information technology that the email contains the job application of Paul Smith, who is applying for an IT managing director position.

4. Attach your resume

Side by side, attach your resume to the e-mail. There are two standard resume file formats to choose from: PDF and DOCX. Run into if the job ad lists a preference. If yous don't encounter anything, either is acceptable, just be aware that both come with their own set of disadvantages.

For case, bidder tracking system (ATS) software that scans your resume for resume keywords might not exist able to read a PDF document. Older applicant tracking systems can't read image files, then your resume could get rejected before the hiring manager even has the chance to read it.

Here are some other advantages and disadvantages:

PDF

Advantages

preserves your resume format
like shooting fish in a barrel for the hiring manager to open up and read
the hiring manager tin can't accidentally change your resume or comprehend letter

Disadvantages

hard to edit or alter
applicant tracking systems might not be able to read them

DOCX

Advantages

easy to for the hiring director to open and read
applicant tracking systems (ATSs) can hands read them
piece of cake for you to edit

Disadvantages

your resume formatting might be messed up (for example, if the hiring manager doesn't accept the same resume fonts installed)
the hiring manager might accidentally edit your resume

Whichever format you choose, name the file properly. For example:

Zara-Tindall-Event-Planner-Resume.pdf

5. Attach your comprehend letter of the alphabet

At that place are two ways to include your encompass letter in your application email:

Utilise the trunk of your electronic mail as your comprehend alphabetic character and merely attach your resume
Attach your encompass letter of the alphabet to the email. That e-mail should include a curt introduction, and state you lot're applying for the task and have attached your cover letter and resume

If you choose to attach your comprehend letter to the email, either attach it as a PDF or DOCX.

Next, give the file a clear proper name. Include your name, what the document is, and the job title. For example:

Kylie-Ellis-Makeup-Artist-Cover-Letter.docx

6. Ship a exam email to yourself

Before you submit your application to the hiring manager, proofread it and so transport the email to yourself or a friend. This allows you to brand certain that:

At that place are no typos or grammatical mistakes
No attachments are missing
Your attachments open up properly

This will assistance ensure that your email is perfect and free from errors, so that when information technology lands in an employer's inbox you immediately come up off every bit a professional with attention to detail.

What to write in an email when sending your resume

The electronic mail that accompanies your application should be a shorter, more than condensed version of your cover alphabetic character.

Don't copy the content from your full-length embrace letter. Instead, summarize your career highlights in a sentence or two and remember to follow this format when you write the body of the email:

Greeting
Statement of your intention to employ
Brief summary of your experience and what makes you an platonic candidate
Telephone call to action
Signature

If y'all're still not sure how to write an email to ship with your resume, here'due south a resume email sample you tin use for inspiration:

Dear Mx. Webber,

I saw your job advertizing for a eating place manager and would beloved to be considered for the position.

I am a caput server who has won Employee of the Month 3 times in a row and spearheaded a vino sales campaign that resulted in a 10% increment in alcohol acquirement. My goal is to use my x years of serving experience to increase sales at your establishment and the number of regular customers.

Please find fastened my resume and embrace letter of the alphabet. I look forward to meeting you in person to discuss the opportunity.

Sincerely,

Pablo Lopez

This example of an email works because information technology demonstrates the candidate's nigh relevant accomplishments, while concisely expressing their interest in the position.

Written by Ida Pettersson

Ida is a Content Writer at Resume Genius, where she assists job seekers every bit they program their next career moves. She graduated from New College of Florida with a double major... more